On April 9, 2020, the School Committee will be having a first reading of the following policies: IKF - Graduation Requirements, IKAB - Grading System, KLGA - Relations with School Resource Officers and Law Enforcement Authorities, and KLGA-R - School Resource Officer/Law Enforcement Administration Procedure. The School Committee will also have a second reading of Policy BEDH - Public Participation at School Committee Meetings. All policies are below.
Graduation Requirements - IKF
Before entering high school, students need to know the standards for attaining a high school diploma in order to plan an appropriate, sequential, educational program to meet that goal. The awarding of a diploma will be contingent on the demonstration of proficiency in the Yarmouth High School school-wide and learning area graduation expectations in addition to the accumulation of credits.
To be awarded a high school diploma from Yarmouth High School, students graduating in the Class of 2019 and beyond must demonstrate proficiency in the content areas identified in the Yarmouth High School school-wide and learning area graduation expectations, and fulfill all additional graduation requirements set by the School Committee.
The Superintendent, through the high school principal or other designee, shall be responsible for making accurate information concerning diploma requirements available to incoming students and their parents prior to the start of their ninth grade school year. A copy of this policy will be disseminated to all incoming ninth grade students at the time of course selection. This policy will also be included in every edition of the high school student handbook.
The School Committee has approved the following schedule of minimum requirements for graduation, which includes minimum requirements specified by the State of Maine. The School Committee is aware that current law and regulations are subject to change.
The School Committee expects the Superintendent/designee to inform students and parents as soon as practicable of any additional State-imposed standards that must be met before students may be awarded a high school diploma.
I. DIPLOMA REQUIREMENTS
The awarding of a diploma by Yarmouth High School will be contingent on the demonstration of proficiency in the Yarmouth High School school-wide and learning area graduation expectations, in addition to the accumulation of credits. The student must also fulfill any other requirements specified in this policy.
Students must meet the following requirements in order to be awarded a high school diploma.
A. Demonstrate proficiency in meeting standards in the following content areas of the Learning Results. Meeting the standards entails demonstrating proficiency for each standard within each content area, thereby earning the minimum number of credits specified below:
B. Meet the Yarmouth High School school-wide and learning area graduation expectations by demonstrating the ability to:
1. Communicate effectively;
2. Exhibit personal responsibility, civic engagement, and global awareness;
3. Work independently and collaboratively;
4. Demonstrate critical, creative, and innovative thinking; and,
5. Develop understanding through inquiry, research, and synthesis.
C. For students in the class of 2020, 2021, and 2022, successfully complete one career exploration project
s through which he/she will demonstrate research, presentation, and technology application skills.For students in the class of 2023 and beyond, successfully complete two career exploration projects through which he/she will demonstrate research, presentation, and technology application skills.
D. For students in the class of 2021 and beyond, successfully complete 60 hours of community service.
MULTIPLE PATHWAYS TO THE AWARDING OF A PROFICIENCY-BASED DIPLOMA
Yarmouth High School’s educational program is designed to enable students to satisfy graduation requirements in four years through a sequence of educational (learning) experiences/courses providing opportunities to gain and demonstrate proficiency in all of the Yarmouth High School school-wide and learning area graduation expectations.
Students following a traditional pathway will:
A. Engage in educational experiences in the content areas of English Language Arts, Mathematics, and Science and Technology in each year of their high school program and earn a minimum of four (4) credits in English Language Arts, three (3) credits in Mathematics, and three (3) credits in Science and Technology.
B. Engage in at least three educational experiences in the content area of Social Studies during their high school program and earn a minimum of three (3) credits in Social Studies.
C. Engage in at least one educational experience in the content area of Visual and Performing Arts during their high school program and earn a minimum of one (1) credit in Visual and Performing Arts.
D. Engage in at least one educational experience and earn a minimum of one (1) credit in World Languages during their high school program (students in the Class of 2021 and beyond);
E. Engage in at least two Health and Physical Education experiences during their high school program and earn a minimum of 1.5 credits in Health and Physical Education.
F. Engage in educational experiences that integrate career and education development.
Students following a traditional pathway must be enrolled in the equivalent of a minimum of five full year learning experiences/courses or integrated equivalents in each of their high school years.
Students following an alternate pathway may demonstrate proficiency in the Yarmouth High School school-wide and learning area graduation expectations and earn credit toward graduation by participating successfully in a variety of academic programming, including:
Early college/dual enrollment courses
Career and technical education programming
Apprenticeships, internships and/or field work
Alternative education/At Risk programming
Each pathway must provide a quality learning experience comparable in rigor to Yarmouth High School’s educational experience (course) offerings.
STUDENTS RECEIVING SPECIAL EDUCATION SERVICES
Students who achieve proficiency in the content standards of the Learning Results and Guiding Principles, as specified in the goals, objectives, and accommodations of their Individualized Education Plans (IEP) will be awarded diplomas.
II. ADDITIONAL CONSIDERATIONS APPLICABLE TO THE AWARDING OF A DIPLOMA FROM YARMOUTH HIGH SCHOOL
A. Transfer Students
For students who transfer to Yarmouth High School from another state or from an educational program that is not required to be aligned with the Yarmouth High School school-wide and learning area graduation expectations, the Yarmouth High School Principal shall determine the value of the student’s prior educational experience towards meeting graduation requirements.
B. Home-schooled Students
For home-schooled students wishing to receive a diploma from Yarmouth High School, the Yarmouth High School Principal shall determine the value of the student’s prior educational experience toward meeting graduation credit requirements. A home schooled student must have attended Yarmouth High School for a minimum of four (4) semesters or taken a minimum of ten (10) courses at Yarmouth High School in order to receive a Yarmouth High School diploma.
C. Delayed Awarding of Diplomas
A student who leaves Yarmouth High School to attend an accredited, degree-granting institution of higher education may upon satisfactory completion of the freshman year be awarded a high school diploma, provided that the student has notified the principal at the time of the early admission.
D. Early Awarding of Diplomas
A student who has met the State’s and the School Committee’s diploma requirements in fewer than four years of high school may be awarded a diploma.
E. Extended Study
Students are eligible for extended years of study to complete the requirements of a diploma if they have not reached the age of 20 at the start of the school year. Students eligible for extended years of study may be referred to adult education or other resources suitable to young learners. Extended study for students with disabilities shall be specified in the student’s Individualized Education Plan.
F. Participation in Graduation Ceremony
A student must complete all Yarmouth School Committee requirements for a high school diploma in order to participate in graduation exercises.
Legal Reference: 20-A M.R.S.A. § 4722
Ch. 127 § 7 (Me. Dept. of Ed. Rule)
Cross Reference: IHCDA – Post-Secondary Enrollment Options
Adopted: January 8, 2015
Revised: November 9, 2017, February 7, 2019
Grading System - IKAB
Teachers shall inform students and parents of student progress through progress reports, report cards, on-line access to student performance data or personal conferences. Schools shall notify parents no later than May 15 if their child may be retained or is in danger of not graduating.
The purpose of the Yarmouth School Department’s grading and reporting system is to provide students and parents with timely information concerning student progress toward, and achievement of, proficiency in the content areas of mathematics, science, social studies, English/language arts, arts, and health science, as well as world languages and technology education where appropriate. In addition, at the high school, students and parents will be provided with information about progress toward meeting the school-wide expectations for student learning.
The Superintendent will be responsible for ensuring the development of a system for communicating information regarding student achievement and academic progress to students and parents. This system shall be approved by the School Committee.
Grading will reflect an aggregation of information gleaned from multiple and varied opportunities for student demonstration of proficiency.
For K-grade 6, schools will report proficiency levels.
In grades 7 - 8, the middle school will report the level of proficiency and numerical grade for each course.
In grades 9-12, the high school will report the numerical grade for each course, except that for the fourth quarter of the 2019-2020 school year, students will receive only a designation of “credit” or “no credit”, which will have no bearing on each student’s grade point average.
RELATIONS WITH SCHOOL RESOURCE OFFICERS AND LAW ENFORCEMENT AUTHORITIES
The School Committee recognizes that a cooperative relationship with law enforcement authorities is desirable for the protection of students and staff and in maintaining a safe school environment. To that end, the School Department and the Yarmouth Police Department have established a School Resource Officer (SRO) program. The School Committee hereby officially designates the police officers assigned by the Yarmouth Police Department to serve as SROs as the law enforcement unit of the School Department. The primary purpose of the SRO is to establish positive relationships among students, staff, parents, and community to assist in maintaining the physical security and safety of the school.
In keeping with the School Department’s mission, the primary roles of the SROs are to:
- Establish a positive rapport between the SRO and the student population.
- Provide instruction on:
- drug prevention;
- crime prevention and safety;
- bullying; and,
- conflict resolution.
- Establish positive rapport between the SRO and parents, faculty, staff, and administrators. Moreover, the SRO will establish a trusting channel of communication with students, parents and teachers.
- Serve as a positive role model to instill in students good moral standards, good judgment and discretion, respect for other students, and a sincere concern for the school community.
- Promote citizen awareness of the law to enable students to become better-informed and effective citizens, while empowering students with the knowledge of law enforcement efforts and obligations regarding enforcement as well as consequences for violations of the law.
- Serve as a confidential source of counseling for students and parents concerning problems they face as well as providing information on community resources available to them.
- Reduce incidents of school violence.
- Reduce criminal offenses committed by juveniles and young adults.
- Provide support and assistance to the school administration and staff to maintain a safe and constructive learning environment;
- Assist individual students and their families in addressing issues related to law enforcement and helping students to have a meaningful school experience; and
- Serve as a resource to administrators and staff concerning law enforcement and child welfare issues;
- Serve as a resource to administrators and teachers in planning and providing age-appropriate educational programs that foster respect for the law, an understanding of law enforcement, and safe and healthy behaviors;
- Serve as a liaison between the schools and the Yarmouth Police Department in addressing issues of concern to both departments; and
- Enforce local, state and federal laws.
School administrators and staff have the primary responsibility for maintaining proper order in the schools and for disciplining students for violations of School Committee policies and school rules. However, the Superintendent and administrators may seek the assistance of an SRO and/or the Yarmouth Police Department when they believe there is a threat to the welfare and safety of the schools, students and/or staff. The Superintendent and administrators shall also inform an SRO and/or the Yarmouth Police Department when they have reason to suspect that a student or staff member may have violated a state or federal criminal law.
In general, the School Committee discourages SROs and other law enforcement authorities from using the schools as a venue to arrest and/or question students for activities not related to or affecting the schools. The Superintendent and administrators retain the authority to deny access to students for non-school-related investigations.
Under this policy, SROs are considered to be school officials with legitimate educational interests in reviewing educational records in order to perform their professional responsibilities.
The School Committee authorizes the Superintendent to develop administrative procedures, in consultation with the Yarmouth Police Department, to guide interactions between the schools, the SROs and the Yarmouth Police Department. Such procedures should safeguard the rights of students and parents and be consistent with School Committee policies. Administrators may also develop appropriate building-level procedures regarding the role and activities of SROs in their schools. All administrative procedures must be consistent with School Committee policies, as well as the SRO program agreement between the Yarmouth School Department and the Yarmouth Police Department, and are subject to approval by the School Committee.
Legal Reference: 20 USC 1232g; 34 CFR Part 99
MDOE Rule Chapter 33
Cross Reference: KLGA-R - School Resource Officer/Law Enforcement Administrative Procedure
JRA – Student Education Records and Information
JKAA/JKAA-R – Physical Restraint and Seclusion of Students
SCHOOL RESOURCE OFFICER/LAW ENFORCEMENT ADMINISTRATIVE PROCEDURE - KLGA-R
The purpose of this administrative procedure is to provide guidelines for the conduct of SROs and other law enforcement authorities in the schools. These are guidelines only and may be adjusted within reasonable and lawful limits on a case-by-case basis.
A. General Expectations Concerning the Roles of School Personnel and SROs
1. SROs shall comply with all applicable federal and state laws, Board policies and procedures, school rules, and the Yarmouth Police Department rules in carrying out their duties and responsibilities.
2. In general, school administrators and staff are responsible for enforcing School Committee policies and school rules and for maintaining order in the schools. SROs who observe violations of policies and/or rules may intervene with students to stop the behavior and shall report violations to appropriate administrators.
3. School administrators and staff may consult with and request assistance from SROs in addressing student violations of policies and rules as they deem appropriate; and may request assistance in controlling unsafe and/or disruptive student behavior.
4. School administrators and staff will notify the SRO if they have reason to believe that a student has committed a crime or if they obtain evidence of illegal activity (such as weapons, drugs or alcohol).
5. School administrators may request the assistance of SROs in enforcing School Committee policies, school rules and federal/state laws with visitors and intruders on school property.
6. Unless there is a health or safety emergency, SROs shall consult with an appropriate school administrator prior to requesting additional law enforcement assistance on school grounds.
7. SROs are expected to maintain the same standards of professional conduct in their dealings with staff, students, parents and community members as other school staff.
B. Investigations, Questioning and Searches of Students for School-Related Purposes
Some types of student conduct that are forbidden by school rules, such as assaults, bomb threats, weapons possession, and drug offenses, are also punishable by criminal law. When a particular act is both a violation of school rules and a crime, the school disciplinary investigation by school administrators and the criminal investigation by the police and district attorney will often operate simultaneously. When practical, school administrators and the police should coordinate their investigations.
Whenever practicable, investigations, questioning and searches of students for school-related conduct that may violate both school rules and the law will be conducted jointly by a school administrator and the SRO.
1. Evidence of violation of state/federal laws will be turned over to the SRO, unless such disclosures are otherwise prohibited by FERPA or any other applicable law.
2. Since police investigative reports and police-obtained witness statements may not always be available to school administrators, the school administrator shall prepare and maintain his/her own records and reports concerning school-related investigations.
C. Investigations, Questioning and Searches of Students for Non-School-Related Purposes
1. In general, SROs and other law enforcement authorities are discouraged from using the schools as a venue for questioning and searching students for alleged violations of state or federal laws that are not related to the schools.
2. Exceptions will be made in the event of an emergency endangering student or staff safety or in exigent circumstances as authorized by law. Other exceptions may be made on a case-by-case basis after consultation between the Superintendent/designee and law enforcement authorities.
3. The SRO (or other law enforcement official if applicable) is responsible for ensuring that the student is informed of his/her rights prior to questioning or a search.
D. Arrests of Students at School
1. In general, SROs and other law enforcement authorities are discouraged from arresting students at school for non-school-related activities.
2. Exceptions to the above will be made in the event of an emergency endangering student and/or staff safety or in exigent circumstances as authorized by law. Other exceptions may be made on a case-by-case basis after consultation between the Superintendent/designee and law enforcement authorities. Whenever practicable, the police should contact the school administrator before making an arrest in school.
3. If the SRO anticipates possible criminal charges, he/she should follow applicable laws and police department policies concerning questioning and searches of juvenile suspects (if the student is under 18) or adult suspects (if the student is 18 or older).
4. A student may be removed from school by an SRO or other law enforcement official when there is a court order, an arrest warrant or when a warrantless arrest is authorized by law. The school administrator shall attempt to notify the student’s parent/guardian as soon as possible of the student’s removal from school.
E. Confidentiality of Student Information and Records
1. School administrators may release personally identifiable student information contained in education records to SROs and other law enforcement authorities in accordance with the requirements of the federal Family Educational Rights and Privacy Act and other applicable laws.
2. SROs are considered to be school officials with legitimate educational interests in reviewing educational records in order to perform their professional responsibilities.
3. SROs are expected to maintain confidentiality of personally identifiable student information in accordance with applicable laws, School Committee policies and school rules.
SCHOOL RESOURCE OFFICER MEMORANDUM OF UNDERSTANDING
Between the Town of Yarmouth Police Department and the Yarmouth School Department
This Memorandum of Understanding (hereinafter "MOU") is made and entered into by and between the Town of Yarmouth Police Department and the Yarmouth School Department effective September 01, 2020.
SECTION 1. PURPOSE OF MOU
The MOU formalizes the relationship between the participating entities in order to foster an efficient and cohesive program that will build a positive relationship between law enforcement and the youth of our community, with the goals of maintaining safety in the schools and reducing crime committed by juveniles and young adults. This MOU delineates the mission, organizational structure, and procedures of the School Resource Officer Program (hereinafter the "SRO Program") as a joint cooperative effort between the Yarmouth School Department (YSD) and the Town of Yarmouth Police Department (YPD). The success of this program relies upon the effective communication between all involved employees, the principal of each individual school, and other key staff members of each organization.
SECTION 2. MISSION, GOALS, AND OBJECTIVES
The mission of the SRO Program is the reduction and prevention of school-related violence and crime committed by juveniles and young adults. The SRO Program aims to create and maintain safe, secure and orderly learning environments for students, teachers and staff. This is accomplished by assigning a Law Enforcement Officer employed by the Town of Yarmouth Police Department (hereinafter referred to as "SRO") to Yarmouth School Department facilities on a permanent basis.
Goals and objectives are designed to develop and enhance rapport between youth, police officers, school administrators and parents. Goals of the SRO Program include:
- Reduce incidents of school violence.
- Maintaining a safe and secure environment on school grounds.
- Reduction of criminal offenses committed by juveniles and young adults.
- Establish a positive rapport between the SRO and the student population.
- Provide instruction on:
- drug prevention;
- crime prevention and safety;
- bullying; and,
- conflict resolution.
- Establish positive rapport between the SRO and parents, faculty, staff, and administrators. Moreover, the SRO will establish a trusting channel of communication with students, parents and teachers. The SRO will serve as a positive role model to instill in students good moral standards, good judgment and discretion, respect for other students, and a sincere concern for the school community. The SRO will promote citizen awareness of the law to enable students to become better-informed and effective citizens, while empowering students with the knowledge of law enforcement efforts and obligations regarding enforcement as well as consequences for violations of the law. The SR
can serve as a confidential source of counseling for students and parents concerning problems they face as well as providing information on community resources available to them.
SECTION 3. ORGANIZATIONAL STRUCTURE
- Composition. The Town of Yarmouth Police Department shall assign a full-time law enforcement officer to serve as SRO. The Town of Yarmouth Police Department shall retain the exclusive right to exercise the customary functions of management. The SRO will be certified by the State of Maine and meet all requirements as set forth by the Maine Criminal Justice Academy. The Yarmouth Police Department reserves the right to remove the SRO if necessary, in response to a critical staffing shortage.
- Supervision. The day-to-day operation and administrative control of the SRO Program will be the responsibility of the Police Department. Responsibility for the conduct of the SRO, both personally and professionally, shall remain solely with the Yarmouth Police Department. The SRO is employed and retained by the Town of Yarmouth, and in no event will be considered an employee of the School Department. The Police Department and the School Department shall each name a contact person who will monitor the program. Each principal will designate a contact person for the school to facilitate communication.
- Performance Concerns and Complaints. If school administrators have any concern or receive a complaint concerning the performance of the SRO, they will report the concern or complaint to the Chief of Police or his/her designee, who will address the matter in accordance with regular Police Department policies and procedures. Upon request of the Superintendent of Schools, the Police Department will temporarily reassign the SRO pending resolution of the concerns or complaint. School administrators may also investigate any concern or complaint to the extent required by applicable law or school board policies. Should school administrators desire a change in the conduct or removal of the SRO, they will meet with the Chief or his/her designee to discuss their concerns. If the parties are unable to resolve the concerns, either or both parties may terminate this Agreement in accordance with Section 9.
SECTION 4. PROCEDURES
- Selection. The SRO position will be filled per Police Department directives and selection process. The Yarmouth Police Department will make the final selection of any SRO vacancy, in consultation with and after consideration of any concerns communicated by the School Department. If the School Department disagrees with the choice made by the Police Department, the Superintendent and the Principal will meet with the Chief of Police to attempt to resolve the disagreement. Should the parties be unable to resolve the disagreement after a good faith attempt to do so, either party may terminate this Agreement in accordance with Section 9.
- SRO Program Structure. The SRO Program shall utilize the SRO Triad concept as set forth by NASRO (National Association of School Resource Officers), which is attached hereto and incorporated herein by reference. Under this framework, the SRO is first and foremost a law enforcement officer for the providing law enforcement agency. The SRO shall be responsible for carrying out all duties and responsibilities of a law enforcement officer and shall remain at all times under the control, through the chain of command, of the law enforcement agency. All acts of commission or omission shall conform to the guidelines of the providing law enforcement agency directives. School officials should ensure that non-criminal student disciplinary matters remain the responsibility of school staff and not the SRO. Enforcement of the code of student conduct is the responsibility of teachers and administrators. The SRO shall refrain from being involved in the enforcement of disciplinary rules that do not constitute violations of law, except to support staff in maintaining a safe school environment.
The SRO is not a formal counselor or educator and will not act as such. However, the SRO may be used as a resource to assist students, faculty, staff, and all persons involved with the school. The SRO can be utilized to help instruct students and staff on a variety of subjects, ranging from alcohol and drug education to formalized academic classes. The SRO may use these opportunities to build rapport between the students and the staff. The Yarmouth Police Department recognizes, however, that the School Department shall maintain full, final, and plenary authority over curriculum and instruction in the School Department, including the instruction of individual students. The parties recognize and agree that classroom instruction is the responsibility of the classroom teacher, not the Yarmouth Police Department or its employees, and the Yarmouth Police Department and its employees shall not attempt to control, influence, or interfere with any aspect of the school curriculum or classroom instruction except in emergency situations.
- Student Information.
For purposes of the Family Education Rights and Privacy Act (FERPA), the SRO shall
be deemed the law enforcement unit for the Yarmouth School Department. Accordingly, the SRO may be provided access to personally identifiable student information maintained by the school to the extent necessary to provide the services to the school set forth in this Agreement. The SRO shall be under the direct control of the school with respect to the use and maintenance of student education records. The SRO may not disclose personally identifiable student information maintained by the school to other law enforcement personnel or any other person except as expressly permitted by FERPA or required by other law, and with prior notice to the Superintendent. Should the SRO be uncertain about any matter regarding confidentiality of student information, he/she shall seek guidance from the school principal. The Superintendent may authorize the SRO to access the school’s student record management system for the purpose of performing his/her duties as SRO. When accessing the student record management system, the SRO may view only information with regard to a particular student or students that is necessary to the SRO’s performance of his/her duties as SRO and shall not view any other student information.
SECTION 5. DUTIES AND RESPONSIBILITIES
- SCHOOL RESOURCE OFFICER: The responsibilities of the SRO will include but are not be limited to:
- Enforce criminal law and protect the students, staff, and public at large against criminal activity. The SRO shall follow the chain of command as set forth in the policies and procedures manual of the Yarmouth Police Department. The Police Department shall notify school authorities and the parents of any child involved as quickly as possible when the SRO takes any direct law enforcement action involving a student, on-campus or off-campus, during school hours, with the exception of civil traffic citations.
- Complete reports and investigate crimes committed on campus.
- Coordinate, whenever practical, investigative procedures between law enforcement and school administrators. The SRO shall abide by all applicable legal requirements concerning interviews or searches should it become necessary to conduct formal law enforcement interviews or searches with students or staff on property or at school functions under the jurisdiction of the School Department. The SRO will not be involved in searches conducted by school personnel unless a criminal act is involved or unless school personnel require the assistance of the SRO because of exigent circumstances, such as the need for safety or to prevent flight. Formal investigations and arrests by law enforcement officials will be conducted in accordance with applicable legal requirements.
- Take appropriate enforcement action on criminal matters as necessary. The SRO shall, whenever practical, advise the principal before requesting additional enforcement assistance on campus and inform the principal of any additional law enforcement responsibilities that may need to be undertaken.
- Wear the Yarmouth Police Department issued uniform with all normal accessories and equipment, including a Taser, OC and firearm. The Chief of Police (or his/her designee) may allow an exception to this rule at his/her discretion based on investigatory or policing needs.
- Be highly visible throughout the campus, yet be unpredictable in his/her movements. For officer safety reasons, the SRO shall not establish any set routine, because routine allows predictability in his/her movements and his/her locations.
- Confer with the principals to develop plans and strategies to prevent and/or minimize dangerous situations on or near the campus or involving students at school-related activities. Actively participate in (and facilitate as needed) the YSD's Emergency planning process as well as school-level Emergency planning.
- Comply with all laws, regulations, and school board policies applicable to employees of the YSD, including but not limited to laws, regulations and policies regarding the detention, investigation, and searching of students on school premises, provided the SRO shall under no circumstances be required or expected to act or in a manner inconsistent with their duties as law enforcement officers. The use of confidential school records by the SRO shall be done only with the principal's approval. Any existing rights or benefits of personnel assigned under this agreement shall not be abridged and remain in full effect.
- Provide information concerning questions about law enforcement topics to students and staff.
- Develop expertise in presenting various subjects, particularly in meeting federal and state mandates in drug/alcohol abuse prevention education and provide these presentations at the request of the school personnel in accordance with the established curriculum.
- Prepare lesson plans necessary for approved classroom instruction.
- Provide supervised classroom instruction on a variety of law related education and other topics deemed appropriate and approved by the SRO's agency supervisor and a school administrator.
- The SRO may attend school special events as directed by a police supervisor (for example, PTA meetings). Upon request and approval by the YSD, any other expenses generated beyond the assigned workday (for example, school dances, football games, etc.) by the SRO or any other Police Officer in his/her absence, will be billed to the Yarmouth School Department as they occur.
- Attend law enforcement agency in-service training as required. Reasonable attempts will be made to schedule such training to minimize his/her absence from school on an instructional day.
- Attend meetings of parent and faculty groups to solicit their support and understanding of the school resource program and to promote awareness of law enforcement functions.
- Be familiar with all community agencies offering assistance to youths and their families such as mental health clinics, drug treatment centers, etc., and may make referrals when appropriate.
- Report schedule conflicts to the YSD.
- Maintain detailed and accurate records of his/her activities by use of the Yarmouth Police Department's record management system and shall maintain other records as may be requested by the YSD and approved by the Chief of Police. Upon request, the SRO shall make any information contained in the Police Department's record management system pertaining to the performance of his/her duties as SRO to the School Department, providing that the provision of those records does not violate any state or federal laws.
- SRO SUPERVISOR. The responsibilities of the SRO supervisor will include but are not be limited to:
- Coordinate work assignments of the SRO.
- Ensure the SRO is in compliance with Police Department directives.
- Coordinate scheduling and work hours of the SRO's (Vacation requests, sick leave, etc.).
- Work with the schools to make any needed adjustments to the SRO program throughout the school year.
- Complete the SRO's annual performance evaluation. The SRO supervisor will request feedback from the schools' designated contacts during the evaluation process.
- SCHOOLS. The responsibilities of the Schools will include but are not limited to:
- Provide the SRO with a private office space at the High School (or another school if assigned primarily in the elementary schools) that can be secured and is reasonably acceptable to the Yarmouth Police Department. This shall include but is not limited to a desk with drawers, chair, filing cabinet for files and records which can be properly locked and secured, a telephone and computer.
- Address students, teachers, school administrators, and parents about the SRO program, its goals and objectives. Administrators shall seek input from the SRO regarding criminal justice problems relating to students and site security issues.
- Notify the SRO as soon as reasonably possible when school personnel discover weapons, drugs, alcohol, or the illegal contraband on school property. If no juvenile or criminal charges are to be filed and no administrative action is to be taken by the Schools, the contraband shall be confiscated by the SRO according to Police Department policy and properly disposed of.
- Notify the SRO in a timely manner with the names of specific individuals who are not allowed on school property and of any anticipated parental problems resulting from disciplinary action taken against a student.
- Work cooperatively with the Police Department to make any needed adjustments to the SRO program throughout the year.
- Provide the Police Department with updated copies of all laws, rules, regulations, and school board policies applicable to employees of the School, including but not limited to laws, rules, regulations and policies regarding access to confidential student records and/or the detention, investigation, and searching of students on school premises.
- Agree that the SRO will not be utilized for duties commonly conducted by staff such as lunchroom duties, hall monitoring, bus monitoring, etc.
SECTION 6. ENFORCEMENT
Although the SRO has been placed in a formal educational environment, he/she are not relieved of the official duties as an enforcement officer. The SRO shall intervene when it is necessary to prevent any criminal act or to maintain a safe school environment. Citations shall be issued and arrests made when appropriate and in accordance with Maine state law and department policy. The SRO and the Yarmouth Police Department will make the final decision on whether criminal charges are appropriate. When feasible, and when a slight delay will not negatively impact public safety or the integrity of the investigation, every attempt will be made by the Police Department to communicate with applicable school-level administration, and/or as well as the Superintendent of Schools, regarding any situations and investigations that could lead to criminal charges involving students.
The Yarmouth Police Department will reserve the right to temporarily remove the SRO in the event that additional officers are needed during a critical incident or natural disaster. In all other matters, the Yarmouth Police Department will seek to minimize - beyond necessary training days, sick days and other paid and authorized leave - the amount of time that the SRO is off campus during regular school hours.
SECTION 7. TERM
The term of this agreement shall be from September 1, 2020 to August 31, 2021.
SECTION 8. AUTOMATIC RENEWAL
This agreement shall automatically renew at the end of the term, September 1, 2021, and on July 1 of each successive year thereafter.
SECTION 9. TERMINATION
This Agreement may be terminated by either party, with or without cause, upon seven (7) day's written notice to the other party. If the Agreement is terminated during the contract year, compensation shall be adjusted in proportion to the number of calendar days the contract remained in effect.
SECTION 10. EXPENSE
- The Yarmouth School Department is responsible for payment to the Town of Yarmouth in the amount of $64,000 in fiscal year 2021, and an amount to be agreed upon each year thereafter to reimburse the Town for a portion of the SRO's salary.
- The Yarmouth Police Department is responsible for the remainder of the SRO's salary, benefits, equipment, and all other contractual benefits.
- The YSD agrees to make payment to the Town of Yarmouth upon receipt of an invoice or invoices on such interval as agreed to by both parties.
- The YSD agrees that if it intends to cease funding for its portion of the SRO's salary, it notify the Town of Yarmouth of such intention by February 15of the year in which the YSD intends to cease funding.
SECTION 11. HOLD HARMLESS
- Each party agrees to hold harmless, defend, and indemnify the other party including its officers, agents, and employees, against all claims, demands, actions and suits (including all attorney fees and cost) arising from the party's negligent or illegal acts or omissions.
- The Yarmouth School Department and the Town of Yarmouth Police Department mutually covenant and agree that neither party will insure the actions of the other, and each party will assume its own responsibility in connection with any claims made by a third party against the Yarmouth Police Department and/or the Yarmouth School Department subject to the provisions of paragraph 1.
- Nothing in this Agreement shall be interpreted to waive any immunity or limitation of liability that the parties have under the Maine Tort Claims Act, the Maine Constitution or any other applicable law.
SECTION 12. NOTICE
Any notice, consent or other communication in connection with this Agreement shall be in writing and may be delivered in person, by mail or by email. If hand-delivered, the notice shall be effective upon delivery. If by email, the notice shall be effective when sent. If served by mail, the notice shall be effective seven (7) business days after being deposited in the United States Postal Service by certified mail, return receipt requested, addressed appropriately.
PUBLIC PARTICIPATION AT SCHOOL COMMITTEE MEETINGS - BEDH
School Committee meetings are conducted for the purpose of carrying on the official business of the school system. All regular, special and emergency meetings of the School Committee are open to the public. The public is cordially invited to attend and participate in School Committee meetings as provided in this policy. This policy applies only to meetings of the full School Committee, not to meetings of School Committee subcommittees.
Although School Committee meetings are not public forums, the School Committee will provide appropriate opportunities at its meetings for
citizens members of the public to express opinions and concerns related to the matters under consideration by the School Committee. The intent is to allow a fair and adequate opportunity for the public to be heard and to provide adequate time for the School Committee to obtain information and opinion on subjects before it, while ensuring that the time allowed for public discussion does not interfere with the fulfillment of the scheduled agenda.
During the portion of the agenda designated for public participation, members of the public may speak on any subject directly related to the operations of the schools, except for personal matters or complaints concerning specific employees or students, which shall be addressed through established policies and procedures.
Members of the public may address the school Committee within the guidelines provided in this policy. The Chair shall be responsible for maintaining proper order and compliance with these guidelines.
The following guidelines shall apply to public participation at School Committee meetings.
1.Citizens and employees of the school unit are welcome to participate as provided in this policy. Others may be recognized to speak at the Chair’s discretion. Individual employees and/or employee groups will not be permitted to discuss matters for which complaint or grievance procedures are provided.
2.The Chair may limit the time allotted for comments on a particular topic. Each individual may speak no more than 3 minutes.
3.In the event of a sizeable audience, the Chair may require persons interested in speaking to sign up so they may be called on in a fair and efficient manner.
4.During the time set aside for public participation, the Chair will be responsible for recognizing all speakers, who must identify themselves and their affiliation with Yarmouth as they begin talking.
5.Speakers are not permitted to share gossip, make defamatory comments, or use abusive or vulgar language.
6.All speakers are to address the Chair and direct questions or comments to particular School Committee members or the Superintendent only with approval of the Chair. Requests for information or concerns that require further research may be referred to the Superintendent to be addressed at a later time.
7.Members of the School Committee and the Superintendent may ask questions of any person who addresses the School Committee but are expected to refrain from arguing or debating issues. Questions must be addressed through the Chair.
8.No complaints or allegations will be allowed at School Committee meetings concerning any person employed by the school system or against particular students but instead shall be referred through established policies and procedures.
9.In order to make efficient use of meeting time, the School Committee discourages duplication or repetition of comments to the School Committee. The School Committee requests that groups or organizations be represented by designated spokespersons.
10.The Chair has the authority to stop any presentation that violates these guidelines or the privacy rights of others.
11.Persons who disrupt the meeting may be asked to leave, and the Chair may request law enforcement assistance, as necessary, to restore order.
An agenda shall be published in advance of each meeting in accordance with School Committee policy. Copies will be posted and/or available prior to regular meetings, at the Superintendent’s Office and on the school unit’s website. Anyone desiring additional information about an agenda item should direct such inquiries to the Office of the Superintendent.
Opportunity for public participation at School Committee subcommittee meetings is not required but may be permitted in accordance with the School Committee’s policy and/or rules pertaining to the operations of subcommittees.
Legal Reference: 1 MRSA § 401 et seq.
20 MRSA §1001(20)
Cross Reference: BEC – Executive Session
BEDA – Notification of School Committee Meetings
BEDB – Agenda
BEDD – Rules of Order
KE – Public Concerns and Complaints
Adopted: Prior to 1982
Revised: May 11, 1992, June 8, 1992, December 13, 1993, February 27, 2001, January 13, 2005, November 1, 2011, December 8, 2011